Administrative & Marketing Coordinator
Three Brands. One Vision. Unlimited Impact.
About Our Companies
Join the team powering three innovative brands with one shared mission of helping organizations grow and thrive. Comhar Partners is a leading retained executive search firm specializing in identifying and securing top leadership talent for clients nationwide. We partner closely with organizations across industries to find the executives who will shape their future. Our client list includes well-known brands like Sargento, Grainger, Hampton Social, and Naples Botanical Garden.
Our sister company, KeyHires, focuses exclusively on mid-career talent acquisition, delivering highly targeted candidate pipelines through curated data and digital marketing. We act as an extension of our clients’ hiring teams, providing the insights and talent they need without the overhead of a full-scale search. In addition to building custom talent pipelines, KeyHires also offers Reverse Executive Search—a unique service that matches top professionals with the companies and opportunities best aligned with their expertise and career goals.
Curated Contacts rounds out our portfolio, helping companies secure funding and generate high-value leads. We combine proprietary data, strategic outreach, and tailored presentations to connect clients with the right investors, partners, and customers at the right time.
Together, these three companies form a powerhouse of solutions, driving growth from the executive level to the sales funnel, all under one collaborative team!
We’re a small but growing team, which means you’ll work closely with leadership and get exposure to multiple parts of the business. Some days will be about keeping details in order; others will be about building something new from scratch. If you’re organized, proactive, and excited by variety, you’ll have the chance to make a real impact here. We value creativity, collaboration, and follow-through, and we’re looking for someone who takes pride in doing great work and learning along the way.
About the Role
We are seeking a versatile Administrative & Marketing Coordinator to provide essential operational support while executing creative marketing initiatives across all three companies. This role blends administrative work—scheduling, managing documents, preparing contracts, and supporting bookkeeping—with hands-on marketing execution. You’ll assist in running campaigns (email, LinkedIn, SMS) from our CRM, design marketing visuals, develop content for articles, presentations, videos, and podcasts, and manage our LinkedIn pages. This is an opportunity to work closely with leadership, gain experience across multiple business functions, and contribute to the growth of multiple brands.
Location: Hybrid (3 days a week at Downtown Naples office)
Role & Responsibilities
Administrative Tasks:
- Schedule and coordinate meetings for internal and external purposes.
- Maintain and update cash flow documents for accuracy and timeliness.
- Prepare contracts using company templates and ensure proper tracking.
- Assist with invoicing in QuickBooks Online.
Database Management Tasks (we will provide training around our CRM):
- Link saved searches to engagements.
- Clean, update, and create contacts and companies in the database.
- Create prospect lists and records to support the sales team.
- Build and deploy marketing campaigns (email, LinkedIn, SMS) from our database.
Marketing Tasks:
- Create content for articles, blogs, and posts.
- Create audio recordings, videos, and podcasts.
- Oversee bi-weekly newsletter distribution.
- Keep company LinkedIn pages active, engaging, and aligned with current priorities.
- Collaborate with leadership on both planned initiatives and quick-turn tasks.
Experience Requirements
- 5+ years of experience in an administrative, marketing, or coordinator role.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ability to create, edit, and format professional documents and presentations.
- Experience using Canva and comfort with creating marketing graphics.
- Familiarity with database systems and marketing automation tools.
- Proficiency with Quickbooks Online, preferred.
- Strong written and verbal communication skills.
- Comfortable working in a hybrid environment.
- Bachelor’s degree in business, marketing, communications, or related field preferred.
For more information please contact:
Bernard Layton
Chief Executive Officer blayton@comharpartners.com (847) 722-4180
Nick Layton
Vice President, Sales nlayton@keyhires.com (847) 373-6520
Morgan Layton
Vice President, Development mlayton@keyhires.com (224) 805-9369
Kat Falcon
Vice President, Products
kfalcon@curatedcontacts.com
(239) 821-7381